Public Privacy Policy

Introduction

Golden Galleon Ship Management Services, Inc., recognizes and respects your ‘confidential information’ and the importance of protecting your personal data. We are committed to protecting the ‘personal data’ collected in the course of our business operations. Golden Galleon Ship Management Services, Inc., collects personal data from a number of different sources for a number of different purposes, as outlined in this policy.

1. The reason why we process your Personal Data

Golden Galleon Ship Management Services, Inc., provides a number of services, including crew management, vessel operation, procurement and logistics, safety management, manning services, technical management, and vessels for lease or sale. In the process of providing these services, Golden Galleon Ship Management Services, Inc., collects personal data from employees, seafarers, clients, and users of our website.

Golden Galleon Ship Management Services, Inc., may process Personal Data to:

• Generate statistics on the use of the Website
• Analyze and improve the Website
• Handles job application
• Provide information and services you request via [email protected] which involve the processing of Personal Data.

2. Which Personal Data are collected?

When you visit the website of Golden Galleon Ship Management Services, Inc. may process the following Personal Data:

1. Personal Data you submit to us via the Website, such as your name, email address, home or work address, and telephone/cellphone number, as well as information required in relation to job applications submitted via our career page;
2. Family composition: names of spouses and/or dependents and emergency contact details;
3. Family composition: names of spouses and/or dependents and emergency contact details;
4. Education and vocational training, language, and other job-related skills;
5. Photographs of individuals;
6. NBI/Police, and Barangay Clearances;
7. Information required to be submitted in the context of a job application for a position on board may include:
   • Name
   • Address
   • Country
   • Date of birth
   • E-mail address
   • Telephone/cellphone number
   • Passport number and place of issuance
   • Rank
   • Number of Seaman’s Book
   • Diplomas and Certificates
   • Medical Certificates

For further details, we refer to www.goldengalleonsms.com/careers/.

3. Data relating to the use of the Website, such as IP address, browser settings as well as details on the manner in which you use the Website.

4. Confidential information, information technology and social media

I. Confidentiality

Employees must maintain the confidentiality of proprietary information entrusted to them by Golden Galleon Ship Management Services, Inc., or its applicants and clients, except when disclosure is authorized in writing by the head of department, or required by law and regulations as confirmed by the Legal Department. Proprietary information includes all non-public information that might be of use to competitors or harmful to the Company or its applicants or clients; if disclosed.

II. Personal use of IT

IT and communication technology include, but is not limited to, personal computers, desktop computers, and mobile and desk phones. Limited use of Golden Galleon Ship Management Services, Inc., IT, and communication technology for personal use is generally acceptable.
IT and communication technology should not be used in any way that is unethical or illegal, or that could embarrass, misrepresent, or give an unjust or unfavorable impression of Golden Galleon Ship Management Services, Inc., or its business affairs, employees, applicants, clients, competitors, or stakeholders.

III. Social Media

Employees shall use social media for their personal social communication only.
Disclosure of project information, commercial information, operational activities or confidential information is not allowed and can only be communicated through Golden Galleon Ship Management Services, Inc., official (social) media channels.

5. Security of Personal Data

Golden Galleon Ship Management Services, Inc., and its data processor have taken all reasonable and appropriate technical and organizational measures to protect Personal Data from unauthorized or unlawful processing. Furthermore, all such measures are aimed at preventing accidental loss, destruction, alteration, damage, or disclosure of Personal Data. Golden Galleon Ship Management Services, Inc., secures the Personal Data you provide on computer servers in a controlled, secure environment, protected from unauthorized access. In case Personal Data are transmitted to other websites, they are protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

6. Third parties

Golden Galleon Ship Management Services, Inc., will not transfer any Personal Data to any third party outside Golden Galleon Ship Management Services, Inc., without the prior consent thereto, unless there is an obligation to do so under applicable by law.

7. Cookies

Golden Galleon Ship Management uses cookies on its Website. A cookie is a small message stored by your browser. The browser stores the message in a small text file. The user is entitled to refuse the use of cookies by selecting the relevant settings on the browser.

8. Data retention

We will store Personal Data no longer than required for the purpose for which they have been processed or as long as required by law or regulation. With regard to Personal Data processed in the context of a job application, we retain the same for a period of 4 weeks after the completion of the job application procedure. In case you expressly consent thereto, we will retain the data for a period of one year after the completion of the job application procedure.

9. Contact and Information

In the event that you have any queries, complaints, or suspected breaches of this policy, please contact our Data Protection Officer at [email protected].

10. General Terms and Conditions

Clause 1- Definitions

1. Confidential Information: shall mean all information, data, whatever or not in written or not in written form, including any intellectual property rights, concerning the business or affairs of a Party.
2. Personal Data: means any data relating to an identified or identifiable person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier to, or more factors specific to that person’s physical, physiological, genetic, mental, cultural, economic or social identity. Examples of information that may permit this kind of identification include without limitation addresses, email addresses, telephone/cellphone numbers, date of birth, identity card numbers, human resources files about employees, and details of clients and applicants.
3. Security of Personal Data: means any data security which is the practice of protecting digital information from unauthorized access, corruption, or theft throughout its entire lifecycle. It’s a concept that encompasses every aspect of information security from the physical security of hardware and storage devices to administrative and access controls, as well as the logical security of software applications. It also includes organizational policies and procedures.
4. Words denoting the singular shall include the plural and vice versa.

Clause 2- Confidentiality

1. All information exchanges between the Parties shall be considered Confidential Information, unless otherwise provided under these General Terms and Conditions shall not be disclosed to any Third Party.
2. A Party may nevertheless make Confidential Information available to third parties in the event that disclosure is required to comply with any applicable laws, regulations, court decisions or arbitral awards.
3. Employees, clients, applicants shall not issue any press release, refer to or make use of company business name(s) and logo(s) or otherwise advertise or make public statements without the prior written permission of the company.